Royal Enclosure Terms & Conditions

ROYAL ASCOT GENERAL ADMISSION TICKETS SELLING FAST - QUEEN ANNE ENCLOSURE SATURDAY SOLD OUT

Membership
Prospective new Members can download a form from the website.
 
You are eligible to sponsor a new member providing you have attended the Royal Enclosure as a Member for a minimum of five years, although these need not have been in consecutive years.
 
A Member can sponsor up to a maximum of two new Members in any one calendar year.  Young Member applications do not count towards this allocation. 
 
A new applicant will need to be sponsored by two eligible Members. Please be aware that two Members residing at the same address cannot both sponsor the same applicant.
 
New Members will be required to pay a joining fee of £100. Badges usually go on sale in January and can be applied for via the Royal Enclosure website www.ascot.com/royalenclosure  
 
New Young Members aged 18 – 25 inclusive will have the joining fee waived.
 
The Member Application Form must be completed and administered by the prospective Member, and signed by both sponsors.
 
New applicants must be 18 years or older at the time of the event.
 
One passport sized photograph is required for each application.
 
There should be a form submitted for each applicant proposal, however a married couple can be included as new applicants on the same form, one photograph required for each applicant.
 
Members
Members are invited to purchase badges via the Royal Enclosure website from January each year.  They will receive an invitation via post, which indicates that the website is open and taking bookings for that year’s Royal Ascot.

Titles on Badges
Married Ladies will have their badges styled in the traditional way, using husbands name e.g. Mrs John Smith, unless the Member account is changed prior to making a booking.  Members who do not wish to have their badge written in the traditional way should contact the Royal Enclosure Office to make a permanent change to the account.
 
All Members and guests must have title, first name, last name on their badge.
 
Members are welcome to include military and hereditary titles on Royal Enclosure badges.  Please give details of family Peerage or miliary rank before any permanent change can be made to Member’s account.
 
International titles are not recognised on Royal Enclosure badges.
 
The title Esquire (Esq) is reserved for British gentleman only.  International gentleman will have the title Mister (Mr) on the badge. 
 
Guests
As a Royal Enclosure Member, you may bring up to two guests on Wednesday, Thursday, Friday and Saturday of the Royal Meeting.
 
Tuesday is reserved for Members only.
 
Guests may only attend with an existing Royal Enclosure Member, if the Member can no longer attend, the guests can be ‘transferred’ to another Member but pre authorisation from the Royal Enclosure Office must be obtained.
 
There will be a limited number of guest badges available and these will be allocated on a first come, first served basis.  Once guest capacity has been reached, a Member will be unable to have the opportunity to purchase guest badges.
 
Members are asked to be responsible for ensuring that their guests behave in an appropriate manner to which is expected of Royal Enclosure Members and is outlined specifically below under ‘General Rules’.  Guests should fully comply with the Terms & Conditions of the Royal Enclosure, including the dress code, to ensure that there is no embarrassment or exclusion on the day. Members will be responsible if guests do not follow the Royal Enclosure rules and your Royal Enclosure Membership will be under review.
 
Guest names can be changed via your Royal Enclosure Membership account.  There is a fee of £25 per change. 
 
Juniors
Junior's daily badges, for Thursday, Friday and Saturday of the Royal Meeting are priced at £70.
 
Please ensure that you request Junior badges in advance as these are not available on the day. You will be able to book Junior badges via the website.
 
Babies and children under the age of 10 are not permitted in the Royal Enclosure on any day.
 
Buggies are not permitted in the Royal Enclosure.
 
Changes & Refunds
Once purchased, Royal Enclosure badges and parking are non-refundable, please order carefully.  
 
We cannot provide credit.
 
Members wishing to change the name or day of a badge on their order will be asked to pay an administration fee of £25 per change from Monday 8th April 2024.
 
We cannot provide any refunds or credits for non-attendance of Members or their guests, including non-attendance in light of a positive Covid test.
 
We cannot provide a refund for a guest badge should the guest become a Member.  If the guest wishes to have a Member’s badge, they may make the change on the day at Ticket Office West or Car Park 1 Office, however there will be not be a refund for the difference in cost.
 
By purchasing badges for the Royal Enclosure, Members agree to be (and will be) bound by the terms and conditions of entry. Members will also need to ensure their guests comply with the terms and conditions of entry.
 
Badges shall not be purchased or otherwise obtained from or through any person, commercial agent or otherwise than directly by the Member via the Royal Enclosure website. Badges must not be given, used as prizes or incentives, sold or advertised for sale by any means.
 
 A Member wishing to transfer their badge to another Member must do so via the Royal Enclosure Office, providing the booking reference number of the original order and the Membership number of the Member the badge should be transferred to. Permission should be given by both parties for the transfer to be complete and the necessary administration fee should be charged if past 8th April 2024.

Royal Enclosure Members and their guests must wear badges in their own name, and badges must not be worn by anyone other than the named individual. Badges can only be worn whilst adhering to the Royal Enclosure dress code.  Members and guests must be able to show a form of identification upon entry into the Royal Enclosure.
 
Digital Tickets
From Royal Ascot 2021, it is a requirement that all Members and their guests should hold a Royal Enclosure badge alongside a digital ticket, for entry into the Royal Enclosure. 
 
Digital tickets will be sent via email to each Member and their guest before the Royal Meeting.  It is the person’s responsibility to keep the digital ticket in an accessible place to show before entry into the Royal Enclosure. 
 
Digital tickets can be downloaded to an Apple / Google Wallet, ready to be scanned on arrival. 
 
Lost and Forgotten Badges
Please keep your badges and digital tickets in a safe place.  Lost or forgotten Royal Enclosure badges or digital tickets can be replaced on the day by visiting either Car Park 1 Office or Ticket Office West.  There is a replacement fee of £25 for each Member or guest wishing to replace a lost badge, digital ticket or both.
 
Dress Code
The Royal Enclosure dress code forms an integral part of the Royal Ascot tradition. It is very important that all Members and their guests adhere to this code.
 
LADIES 
  • A dress or skirt falling just above the knee or longer (lace and chiffon fabrics are permitted)
  • Shoulder straps that are a minimum width of 1 inch / 2.5cm 
  • A jacket or pashmina may be worn. Tops and dresses beneath must still comply 
  • A trouser suit of matching material and colour 
  • A jumpsuit that falls below the knee and complies with the shoulder strap requirements 
  • Hats must be worn. However, a headpiece or hatinator with a minimum base diameter of 4 inches / 10cm is acceptable. 

GENTLEMEN 
  • Morning dress of black, grey or navy material 
  • A waistcoat and necktie (patterns of a patriotic nature, for example a national flag, are acceptable) 
  • A black or grey top hat (may be removed within a restaurant or Private Box. Top hats may also be removed within an enclosed external seating area, terrace, balcony, or garden)
  • Black dress shoes worn with socks covering the ankle

JUNIORS

Those aged 10-17 should dress in accordance with the above dress codes. However, a headpiece or fascinator may be worn as an alternative to a hat, without any size requirement. Juniors under 17 may wear morning dress as per the above. Alternatively, a dark-coloured lounge suit with a collared shirt and necktie is also permitted. 


OVERSEAS VISITORS

Overseas visitors are welcome to wear the formal National Dress of their country or Service Dress. 

SERVING MILITARY PERSONNEL 

Serving military personnel are welcome to wear Service Dress or equivalent. 


PLEASE NOTE The following are not permitted: 
  • Unless under the age of 17, fascinators (defined as a small headpiece attached to a comb, hair clip or headband that does not have a solid base of at least 4 inches / 10cm) 
  • Dresses and tops that are: 
  • Strapless or one shoulder
  • Off-the-shoulder or bardot o Halter neck (defined as a garment held up by a strap around the neck with an open back) 
  • Spaghetti straps
  • Sheer (defined as any type of fabric that is see-through / entirely transparent) 

  • Visible midriffs (defined as the mid-region of the torso between the chest and the waist) 
  • Customised top hats (with, for example; coloured ribbons, feathers or embellishments) 
  • Cravats, bow ties and neckerchiefs
  •  Novelty patterns and fabrics (including, for example; slogans, phrases, promotional messaging, brand logos or cartoon imagery)
  •  Trainers, denim, leggings and shorts Members and their guests must adhere to the guidance outlined on this page, choosing to follow in full a dress code they feel most comfortable with. 

We appreciate that certain medical conditions may prevent guests from adhering to our dress code. 

We would like all guests to feel as comfortable as possible during their visit, so please contact our access officer ([email protected]) detailing your concerns and we will try to accommodate wherever possible 

#Royal Enclosure Car Park Rules & Regulations
Car Parks One, Two and Seven are solely for use by Royal Enclosure Members and their guests during Royal Ascot. 
 
Car Parks One, Two and Seven are for cars only with a maximum of 7 seats. We are unable to accommodate mini buses or oversized or commercial vehicles within the allocated berths.  These larger vehicles must be parked in Car Park 8.
 
Please note that without the appropriate car park label displayed, cars will not be allowed into the Car Parks. Car Park labels remain the property of Ascot Racecourse Limited. 
 
Cars must be parked strictly in their berth confines and not overlap into neighbouring berths. 
 
Access to Ascot Racecourse (which includes the Car Parks) and the Royal Enclosure is subject to the Royal Enclosure Rules and the terms and conditions of entry into Ascot Racecourse. 
 
Picnics may be enjoyed in the Car Parks (but not the Racecourse itself). For the comfort of all berth holders in Car Park One and Two, we recommend the maximum group size per picnic is 12 people. 
 
 Each parking berth is welcome to bring one small gazebo which should fit directly behind the car.
 
Caterers may be admitted into Car Parks One and Two, providing a contractor's pass has been requested in advance. Caterers and Contractors must vacate Car Parks One and Two by 10.30am each morning. 
 
Customers are not permitted to bring in external caterers to cater for their picnics in Car Park Seven. 
 
Gazebos and awnings must be taken down before racing commences where these have been erected within 50 metres of the Racecourse. Ascot Racecourse Limited does however recommend taking down gazebos and awnings across the site before racing commences as Ascot Racecourse Limited is not responsible for any loss or damage to them; and customers will be liable for any damage caused by them to the racecourse, other customers or their cars. Ascot Racecourse Limited regrets it is not possible to provide additional space for gazebos or awnings. 
 
Any gazebos or awnings erected within a car parking berth in any of the Car Parks must be within the confines of that berth (and not overlap into neighbouring berths). Any gazebos or awnings (or similar) must be pinned down into the ground so they can be deemed secure in all weather conditions. All berth holders are personally responsible for the safety of their property. Gazebo size should be limited to the width of a car parking berth. 
 
Private photography is allowed, however, photographs taken at Ascot Racecourse (including the Car Parks) may not be used for commercial or media purposes. Professional film crews are not permitted access.
 
Commercial or branded vehicles, gazebos or picnic materials including umbrellas, will not be admitted.
 
Car Parks One, Two and Seven are not to be used for any commercial activity of any nature. We consider commercial use to include branding on awnings and gazebos. Customers may be asked to cover branding on other items such as cars, umbrellas and clothing where we believe (in our absolute discretion) that the branding is being used as part of any promotional or other commercial activity. 
 
Cars are not permitted to remain in the car parks overnight. Car Parks open at 9am and close at 9pm. Cars left overnight may be towed away. 
 
The usual elegant and uplifting behaviour expected of our Members inside the Royal Enclosure should be replicated in the Car Parks. Drunkenness, rowdy behaviour or intimidating other Members, their guests and staff will not be tolerated. 
 
Ascot Racecourse Limited reserves the right to inspect and/or search cars prior to entry to the Car Parks. If any customers or their guests do not agree to such inspection or searches when asked, they will refused entry to the Car Park. 
 
Please note the Car Park One waiting list is now closed.  In order to be added to the Car Park Two waiting list, you must have attended the Royal Enclosure as a Member for more than 10 years.
 
Car Park One and Two berth holders must make payment before the payment deadline each year.  Berths that are not paid for by the deadline, will automatically be offered to the waiting list. All berth holders must also purchase two Royal Enclosure badges in their name for any two days across the week of Royal Ascot.  We understand that schedules don’t always allow for attendance on two days each year, however, you must purchase the full subscription of the berth and two badges.
 
As a berth holder, you are permitted to transfer your berth to an immediate family member if you so wish, specifically spouse or child; but no other relation. They must also be an eligible Royal Enclosure Member who fits the criteria for a Car Park One or Two berth - they must have attended the Royal Enclosure as a Member in their own right for a minimum of 10 years. 
 
If someone in the household is already a Car Park 1 or 2 berth holder, they are not permitted to take a second berth.
 
If a Member reaches the top of the waiting list and another member in their household is an existing berth holder, a second berth will not be allocated to the household.

 We will issue separate car park labels for each day. We hope that this will give you an opportunity to allow other members of your family and friends to use your car park berth, provided they are attending in the Royal Enclosure. Clearly, these car park passes are not for resale and we would ask you to ensure that they are not misused.
 
Ascot Racecourse Limited reserves the right to change any berth in Car Park One and Two at its absolute discretion and/or to remove a berth completely. Where a berth has been removed, Ascot Racecourse Limited will use its reasonable endeavour to allocate an alternative berth, subject to availability. 
 
At all times, we ask Royal Enclosure Members and their guests to be respectful of these Rules and Regulations for the enjoyment of the Car Parks.
 
Winning Post Gardens Gazebos
Please note that once a booking is made for a Gazebo, we are unable to refund the booking.  Transfers are able to be made to another Member who wishes to take the Gazebo for the day.
 
Restaurants
Once a restaurant is booked in the Royal Enclosure Gardens, namely Windsor Greys, Dorchester Grill and Norfolk Restaurant the booking is non refundable, please consider all bookings before placing them. 
 
General Disclaimer
All cars are parked at the customer's risk. Ascot Racecourse Limited, cannot be responsible for ensuring the safety of cars or their contents within the Car Parks, Ascot Racecourse Limited, The Crown Estate, The Ascot Authority and Ascot Racecourse Estates Limited and their servants and agents shall not be liable for any loss or damage to any cars or their contents whilst on the Car Parks unless the loss or damage has been caused by their negligence.
 
Ascot Racecourse Limited, The Crown Estate, The Ascot Authority and Ascot Racecourse Estates Limited and their servants and agents shall not be liable for any death or injury to any person on the Car Parks except where such death or personal injury to persons is caused by their negligence or their deliberate act or omission.
 
General Rules for Royal Enclosure Members and their guests
Members of the Royal Enclosure or their guests are expected to behave in a manner appropriate to a formal occasion.
 
Abusive or unsavory behaviour towards any staff will not be tolerated and may result in removal from the racecourse and termination of Royal Enclosure Membership. 
 
Drunkenness, rowdy behaviour or intimidating other Members will not be tolerated.
 
Badge swapping, reselling or donating badges for the purpose of a prize is not acceptable and may result in the termination of Royal Enclosure Membership.

Seat reservation in the viewing areas is not permitted.
 
Any form of commercial activity is forbidden in the Royal Enclosure. Ascot Racecourse Limited considers this to include branded umbrellas and branding on clothing or headwear, however subtle.
 
Whilst private photography is allowed, photographs taken at Ascot Racecourse may not be used for commercial or media purposes. In addition, long lens cameras are forbidden, as is any filming.
 
Wheelchairs, both manual and motorised, are permitted in the Royal Enclosure.
 
Failure to follow acceptable behavioural standards and these rules (including the dress code), may lead to a Member or any guest being refused admission to, or being asked to leave, the Royal Enclosure and a Member or guest’s badges being confiscated. In the event of a failure to follow dress codes, Members and/or their guests may be permitted to remain in the Queen Anne Enclosure.
 
The Ascot Authority may keep and retain a record of applications, together with Members' and related guests' behaviour and any breaches of these rules and any conditions governing entry to Ascot Racecourse generally. Members consent to the Ascot Authority holding and processing data relating to them for legal, enforcement and management purposes and, in particular, sensitive personal data (as defined in the Data Protection Act 1998) relating to the Members and their guests.
 
If you have any questions or would like further clarification on any of these points, please do contact the Royal Enclosure Office 01344 878474 or email [email protected].