Membership T&C's

Membership Terms & Conditions

Membership Terms & Conditions
These Terms & Conditions apply to the following Membership groups:

  • Iron Stand
  • King Edward VII
  • Queen Anne Annual
  • Queen Anne

Royal Ascot Racing Club Members should refer to their Rules & Bye-Laws, which are located in their Membership information booklet.

By purchasing a Membership, Members agree to be (and will be) bound by the Terms and Conditions of Entry. Please note that Conditions 2.2, 2.7, 2.8, 4.6, 14.2 and 14.3 of the General Conditions shall not form part of your Terms and Conditions of Entry.

Guest badges are not available for every Raceday. Where Members are entitled to bring guests under the terms of their specific Membership, guests may only attend with the existing Member. There will be a limited number of guest badges available for each Raceday and these will be allocated on a first come, first served basis. Once guest capacity has been reached, no further guest badges will be issued.

As the host Member, we ask that you are responsible for ensuring that your guests behave in an appropriate manner. Guests should comply with the Terms & Conditions of Entry and of the Membership Terms & Conditions, including the relevant dress code, to ensure that there is no embarrassment or exclusion on the day.
We do not provide any refunds or credits for non-attendance of guests.

Babies and children under the age of 10 are not permitted in any of the Ascot Memberships areas. Any children aged 10 and over must be in possession of the relevant Membership guest badge.

ARL may find it necessary to abandon or cancel an Event, Meeting and/or Race, whether on its own election, for reasons of Force Majeure or in accordance with directions from the BHA and any successor body, the police or other emergency
services. On the rare occasion this happens, no refund (pro-rata or otherwise) will be due to the Members of any Membership group.

Memberships shall not be purchased or otherwise obtained from or through any person, commercial agent or otherwise than directly via the Ascot Racecourse website. Memberships and/or any entrance under a membership badge must not be given, used as prizes or incentives, sold or advertised for sale by any means.

Where a Membership badge is provided, Members must wear their own metal badge, and metal badges must not be worn by anyone other than the named Member. Members must be able to show photographic identification, if requested.

Digital Tickets
Digital tickets will be sent via email to each Member at the beginning of their Membership. In the event a Member does not have access to a smartphone, a physical pass card will be provided. It is the Member’s responsibility to keep the digital ticket or physical pass card in an accessible place to show on entry into the Racecourse.

Lost and Forgotten Badges
Please keep your Metal Badges and digital tickets in a safe place. Lost or forgotten Metal badges or digital tickets can be replaced on the day by visiting Ticket Office West or by contacting [email protected] prior to a raceday. There is a replacement fee of £25 for each Member wishing to replace a lost metal badge.

Dress Code
Members should adhere to the Ascot Racecourse dress code.

Iron Stand and King Edward VII Members are asked to comply with the King Edward VII Enclosure dress code.
Queen Anne Annual and Queen Anne Members should comply with the Queen Anne Enclosure dress code.
Car Park Rules & Regulations
Car Parks One and Two are for cars only and do not accept minibuses or oversized or commercial vehicles.
Please note that without the appropriate car park label displayed, cars will not be allowed into the Car Parks. Car Park labels remain the property of Ascot Racecourse Limited.

Access to Ascot Racecourse (which includes the Car Parks) is subject to the Ascot Rules and the terms and conditions of entry into Ascot Racecourse.

Cars are not permitted to remain in the car parks overnight. Cars left overnight may be towed away.

The usual elegant and uplifting behaviour expected of our Members inside the Racecourse should be replicated in the Car Parks. Drunkenness, rowdy behaviour or intimidating other Members, their guests and staff will not be tolerated.

Ascot Racecourse Limited reserves the right to inspect and/or search cars prior to entry to the Car Parks. If any customers or their guests do not agree to such inspection or searches when asked, they will be refused entry to the Car Park.

General Disclaimer
All cars are parked at the customer's risk. ARL and its servants and agents are not responsible for ensuring the safety of cars or their contents within the Car Parks, and shall not be liable for any loss or damage to any cars or their contents whilst on the Car Parks unless the loss or damage has been caused by their negligence.

ARL and its servants and agents shall not be liable for any death or injury to any person on the Car Parks except where such death or personal injury to persons is caused by their negligence or their deliberate act or omission.

Members consent to the ARL holding and processing data relating to them for legal, enforcement and management purposes and, in particular, sensitive personal data (as defined in the Data Protection Act 1998) relating to the Members and their guests.

If you have any questions or would like further clarification on any of these points, please do contact the Memberships at Ascot office by email [email protected]